Position: Contract Administrator
Reports To: Contract Manager
Status: Full Time, Salaried, Exempt
Date: September 2025
Office: Ann Arbor / Hybrid
SUMMARY
The National Advanced Mobility Consortium (NAMC) is a 501(c)(3) non-profit organization comprising over 500 U.S. industry and academic innovators dedicated to developing manned and unmanned autonomy-enabled ground vehicle systems and related technologies for the U.S. Warfighter. NAMC serves as a bridge between the Department of Defense (DoD) and its members, fostering innovations that ensure efficiency, effectiveness, and success for the U.S. military.
The Contract Administrator supports the contract activities for the NAMC and its members under their Federal grants and agreements. This role serves as a key member of the Contracts Team in direct support of the organization’s goals and objectives. This individual will be responsible for negotiating, managing, and administering contracts through contract completion.
ESSENTIAL DUTIES AND RESPONSIBLITIES
- Excellent written and verbal communication skills, attention to detail, customer focus, negotiation skills, and an ability to work effectively on teams
- Administer contracts and agreements in accordance with federal government regulations and company policies and procedures, as well as manage and negotiate customer changes to such agreements
- Facilitate pre-award and post-award activities in support of the organization’s programs
- Work closely with customers, programs team and subcontractors, regarding funding and budgetary issues on certain projects
- Maintain a contract repository, deliverables, and renewal dates to ensure timely action and contract continuity
- Identify and assess contractual risks, recommending risk mitigation strategies and ensuring compliance with legal and regulatory requirements
- Negotiate and issue contract modifications and manage contract close-outs
- Maintain complete and accurate contracting files maintaining all necessary documentation for internal and external audits
- Follow established contract processes and make recommendations for process improvements if gaps are identified
- Support vendor and client onboarding processes, ensuring all necessary documentation and requirements are fulfilled
- Ability to volunteer for projects and activities as workload and circumstances warrant
REQUIRED SKILLS AND EXPERIENCE
- Bachelor’s degree in Business Administration, Legal Studies, or a related field
- Minimum of two (2) years of experience with contracts, grants, or program administration
- Excellent attention to detail and comfortable with working at the transactional and analytical level
- Able to work with a diverse group of people
- Working knowledge of or willingness to attain a working knowledge of contract law, federal acquisition regulations, patent, copyright, technology transfer and related laws, related policies, and procedures
- Strong communication and interpersonal skills (verbal and written) and an ability to interact with high level management and legal disciplines, both internal and external, and ability to work simultaneously with multiple parties in a collaborative team environment
- Skills and ability to concurrently organize and manage numerous complex contractual negotiations and documents in various stages of development simultaneously with multiple parties
- Ability to work efficiently and effectively under pressure and organize and prioritize tasks according to shifting demands on time and resources
- Effective negotiation skills
- Ability to travel as required
- Knowledge of the defense industry a plus
- Experience and sound working knowledge of U.S. government procurement regulations (FAR / DFAR / FAA AMS, etc.) a plus
- Self-starter who takes initiative, and a lifelong learner
- Professionalism, integrity, and the ability to maintain confidentiality in handling sensitive information
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Regularly required to sit, use hands, talk, and hear; occasionally stand and walk
- Must be able to travel occasionally
- Work includes office settings as well as attendance at conferences
To apply for this position, please email your cover letter and resume to HR@namconsortium.org.
